9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing ways hiring an external business to manage payroll jobs such as combining payroll data, determining incomes, managing tax regulations, administering worker advantages, and guaranteeing prompt payroll.

Outsourcing payroll not only saves services time however likewise makes sure compliance with legal requirements. Outsourcing to a payroll specialist can help prevent problems that develop with internal payroll, like staying up to date with changing tax laws or manually fixing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on options with easy to use interfaces, seamless combinations with human resources and accounting software, and scalability to fulfill the requirements of companies of all sizes. These functions make sure total payroll management, whether you're dealing with a couple of workers or a worldwide workforce.

Security and Compliance

Each solution was examined for its capability to safeguard delicate information and guarantee compliance with ever-changing tax policies and labor laws. Strong security measures and updated compliance credentials are necessary for minimizing dangers and avoiding penalties.

Customer Support

We thought about the schedule of responsive consumer assistance, training resources, and continuous support to guarantee organizations can depend on their selected payroll service provider. Comprehensive support assists avoid payroll errors and solves concerns swiftly when they develop.

Reputation

To ensure dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, in addition to industry recognition and third-party audits, to validate each tool's performance and credibility. A solid track record suggests a track record of providing consistent, top quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the evaluation of business on these variety of criteria, we have actually produced the ultimate list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers a detailed service for managing global payroll and employment, making it perfect for businesses of any size. The platform's Employer of Record (EOR) services allow smooth payroll processing for both international employees and professionals in over 180 nations.

Playroll provides a Global Payroll Management service that provides businesses complete control and versatility to incorporate their preferred payroll suppliers per region, without any need to rip and replace their current set-up at good time and cost. The services consist of GP Analytics, an effective tool for tracking and envisioning payroll data from across the world. GP Manager combines global payroll procedures along with advanced analytics functions, to give you more oversight of international payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in worldwide work services, focusing on internal legal competence.

Key Features Overview

- Consolidating worldwide payroll processes into one main center while supplying versatile combinations with existing vendors and internal operations.

- Map payroll data from any data source, including combinations with leading accounting software application.

- Quick implementation of software application and automated vendor onboarding.

Multi-vendor payroll for paying staff members through different suppliers.

- Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout different areas.


Global Payroll Pricing

Starting at $3 per staff member.

Pros

- Quick setup with low implementation expenses, conserving time and resources.

- No need to change existing payroll operations or relied on regional providers.

- Real-time currency management and conversion functions for worldwide payroll.

- Advanced automation for payroll tasks throughout over 180 countries.

- Built-in compliance functions with digitized audit trails.

- Access to well-informed consumer support for businesses of all sizes.

- Dedicated support readily available at no extra cost.


Cons

- Limited integration choices with third-party HR tools, though more options are always being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your needs, with full integration with present payroll service providers and systems.

2. Paylocity

Paylocity is understood for its versatility, providing an extensive outsourced payroll service ideal for mid-market organizations. It also offers a suite of HR and workforce management services, including advantages administration, time tracking, and talent management

- Payroll and HR management.

- Employee self-service website

- Advanced reporting and analytics

- Cloud-based payroll processing


Pricing:

- Strong HR services integration, flexible platform

- Robust reporting and analytics

- Includes a mobile app


Cons:

- Some functions need a learning curve

- Pricing can be greater than competitors

- Occasional system lag

- Limited worldwide payroll abilities

- Customization might require technical knowledge.

3. Gusto

Gusto is a simple and cost effective payroll contracting out service, particularly matched for small companies. Known for its transparent prices and ease of usage, it likewise uses advantages administration.

- Automated tax filing and payments

- Employee benefits management

- Time tracking and PTO management

- HR services combination


Pricing:

Starts at $39/month + $6 per staff member.

- Affordable and simple to use.

- Offers health insurance coverage, 401( k), and other advantages.

- Handles federal, state, and regional tax filings.


Cons:

- Not ideal for organizations with a big, intricate labor force.

- Only offered for U.S.-based workers and specialists.

- Personalized support is only available at greater tiers.

- Limited versatility for special payroll structures.

- Slower processing times for new businesses compared to some rivals.

4. ADP

ADP, established in 1949, is a relied on worldwide payroll service especially created for large enterprises. It supplies effective multi-country payroll software application, along with innovative analytics for thorough insights into payroll information.

- Global payroll solutions

- Tax guidelines compliance tools

- HR services combination


Pricing:

- Offers 24/7 customer support with payroll experts.

- Automates tax filings, payroll estimations, and guarantees compliance with regulations.

- Gets in touch with various accounting software application and HR tools.


Cons:

- Pricing can be high compared to competitors with simpler payroll requirements.

- Added fees for tax filings, year-end reports, and .

- Initial setup can be time-consuming and may require substantial training.

- While assistance is readily available 24/7, action times and quality may differ.

5. Paychex

Paychex is a popular choice for little to medium-sized businesses, providing a variety of payroll and HR services. Its user-friendly platform ensures simple management.

- Automated payroll processing

- Employee advantages administration

- Time and presence tracking

- HR services for compliance


Pricing:

- User-friendly customer care

- Strong compliance assistance for tax and labor laws

- Mobile app for easy payroll management on the go


Cons:

- Pricing can be greater compared to some rivals

- Some advanced features come at an extra expense

- Reports and modification choices can be limited

- Occasional hold-ups in customer support reaction times


6. Square

Square's payroll services are perfect for small companies, especially those currently utilizing Square for payments, providing simple combinations, automated tax filings, and direct deposit alternatives.

- Simple payroll management

- Direct deposit and tax filing

- PTO and time-off tracking

- Integration with Square POS


Pricing:

$ 35/month + $5 per worker.

- Seamless combination with Square POS

- Competitive pricing, especially for little companies with per hour staff members.

- Simple and instinctive design


Cons:

- Lacks innovative HR tools and benefits administration that bigger business may need.

- Best suited for retail, restaurants, and small service-based companies, but might not be perfect for extremely complex payroll needs.

- Payroll reporting functions are more standard compared to rivals.

- Only offered for companies operating within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll outsourcing option that integrates payroll with innovative HR services, best for mid-market organizations.

Key Features:

- Payroll and HR services

- Workforce scheduling and time tracking

- Employee self-service alternatives

- Compliance with tax regulations


Pricing:

- Can incorporate with HR, workforce management, and accounting software application.

- Comprehensive compliance functions for tax guidelines, wage laws, and reporting requirements.

- Provides comprehensive analytics into payroll trends, labor expenses, and compliance dangers.


Cons:

- Can be too complicated for little companies with a steep knowing curve.

- Might be more pricey than some simpler payroll options, especially for small companies with tight spending plans.

- Some companies may find specific functions require IT support or extra personalization efforts.
- Some users report inconsistencies in customer care reaction times and issue resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it a perfect option for little services with per hour and employed non-exempt employees.

- Payroll processing and tax filing

- Employee advantages and insurance

- 401( k) management

- HR services and worker's settlement


Pricing:

Starts at $49/month per worker.

- Simplifies payroll processing and tax filings.

- Intuitive and easy-to-use dashboard for employees and administrators.

- Combines payroll, benefits, compliance, and HR tools in one platform.


Cons:

- More economical for mid-sized services than small teams.

- Less versatility in payroll and HR tools compared to some standalone services.

- Requires companies to co-employ workers, which might not suit all company structures.

- Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an effective payroll outsourcing platform that offers powerful payroll options and HR services to companies of all sizes.

Key Features Overview:

- Automated payroll processing

- Tax policies compliance

- HR services for labor force management

- Employee self-service functions


Pricing:

Custom rates based on the scope of the company.

Pros:

- Employees can manage their own payroll, advantages, and tax documents.

- Offers thorough features to safeguard delicate employee data.

- Advanced analytics offer valuable insights into labor force costs, turnover, and performance.


Cons:

- Compared to other payroll services, Paycom can be expensive, specifically for little or midsize businesses.

- New users might need considerable training to completely use the platform.

- Some users report that workflow personalization and reporting choices have constraints.

- While client service is available, some users experience slow response times or difficulty fixing intricate concerns.

- Compared to rivals, Paycom has less combinations with other organization software application, needing more dependence on its internal environment.

How to Choose the Right Payroll Service for Your Business

With so lots of outsourced payroll services readily available, how do you select? As a first step, it's critical to take your company's size and requires into consideration. Small organizations might prefer a simpler, affordable solution, while larger services need more comprehensive services.

Ensure the provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to minimize disruptions. A service that takes months to adopt can substantially impact your business - look for suppliers that offer fast and basic onboarding.

At Playroll, we comprehend the challenges at hand. Above all, we are dedicated to providing customized customer care, for companies of all sizes. Our platform combines automated, easy-to-implement global payroll management software with hands-on support. All in the name of making global payroll and growth genuinely basic.